Report Writing Format and Sample Report

Report writing format and sample report

Report Writing Format and Sample Report (Class 10) along with topics – This chapter teaches students how to write reports in an organised manner. Therefore, it helps students understand the importance of report writing.

Report Writing Format and Sample Report

Report Writing format

Here are the main sections of the standard report writing format:

  • Title Section – This includes the name of the author(s) and the date of report preparation. 
  • Summary – There needs to be a summary of the major points, conclusions, and recommendations. It needs to be short as it is a general overview of the report. Some people will read the summary and only skim the report, so make sure you include all the relevant information. It would be best to write this last so you will include everything, even the points that might be added at the last minute.
  • Introduction – The first page of the report needs to have an introduction and you must explain the problem for the reader to understand why the report is being made. Thus, you need to give a definition of terms if you did not include these in the title section, and explain how the details of the report are arranged.  
  • Body – This is the main section of the report.  There needs to be several sections, with each having a subtitle.  Information is usually arranged in order of importance with the most important information coming first. 
  • Conclusion – This is where everything comes together. Keep this section free of jargon as most people will read the Summary and Conclusion.       
  • Recommendations – Finally, In plain English, explain your recommendations, putting them in order of priority.

Remember that the information needs to be organized logically with the most important information coming first. 

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Points to Remember:

  • Mention the place, date, time and other relevant facts about the event.
  • Include information collected from the people around or affected by the event.
  • Write the name of the reporter.
  • Provide a suitable title/heading.
  • Write in past tense.
  • Write in reported speech and use passive form of expression.
  • Develop ideas (causes, reasons, consequences, opinions) logically.
  • Write in a less formal and more descriptive manner, while writing a report for a school magazine.
  • Present your ideas and impressions to make the report interesting.

Report Writing Format and Sample Report (Class 10) along with topics – This chapter teaches students how to write reports in an organised manner. It helps students understand the importance of report writing.

Conclusion – Report Writing Format and Sample Report

Report Writing Format and Sample Report (Class 10) along with topics – This chapter teaches students how to write reports in an organised manner. Therefore, it helps students understand the importance of report writing.

Sample – Report Writing Format and Sample Report

Question 1

You are Sweety/Suresh of L.M. Jain School, Ajmer. As Secretary of your School Co-curricular Activities Club, you visited a slum area in your city where the people suffered a great loss of life and property in a massive fire. The students of your school rendered their services and material help to the victims. Thus, write a report in 100-125 words for your school magazine. (Delhi 2010)

Students Service To Victims Of Fire
By: Sweety
L.M. Jain School

14th February, 2020.

A major slum area in Vilas Nagar was gutted by a massive fire on 10th February, 2020. The fire whose exact cause is still not very clear caused extensive damage to life and property. Ten persons lost their lives, many were injured and about two hundred people were rendered homeless.

Our school joined and relief to the victims. The students of our school got together and collected food packets, old clothes, medicines, utensils, etc. to be distributed to these homeless and helpless people. Ten students and three teachers personally visited this slum area to ensure proper and fair distribution of the items that had been collected and thus provided some relief to these unfortunate people in their time of crisis and misery.

We were happy to help these victims and it was an enriching experience for us all. We recommend that the fire brigade and tenders be more alert and arrive in a timely fashion as a lot of damage can be avoided if they arrive on time.

Question 2

Recently your school held a Seminar on Conservation of Water as a part of World Water Day celebrations. As the School Pupil Leader of Maryland School, Gurgaon. Thus, write a report in 100-125 words for a local daily. Sign as Pritham/Preeti. (Delhi 2010)

Seminar On Water Conservation
By: Preeti
Maryland School,

Gurgaon 16th March, 20xx, Gurgaon: Our school organised a seminar on ‘Water Conservation’ as part of the World Water Day Celebrations on 13th August, 20xx. The main aim of this seminar was to remind us all about the need to save the government and the non-governmental organisations in providing help water as it is a precious source imperative for our survival.

distinguished environmentalists and eminent personalities were our guest speakers and they reiterated the need not only of conserving water but also spoke at length on how to conserve water by stressing upon the fact that each drop of water is precious. Dr. Yashraj, an eminent environmentalist, suggested rain-water harvesting as one of the best ways to conserve water.

Using visual aids to highlight his discourse, he suggested that to ensure availability of water for the future generations the withdrawal of fresh water from an ecosystem should not exceed its natural replacement rate. The seminar concluded on the note that water conservation is the most cost-effective, environmentally sound way to reduce our demand for water and so each one of us must do our bit towards improving water management to enhance optimum use of water.

Question 3

Your state government has banned the use of plastic bags. Your are Amarjeet, a reporter of The National Herald. Thus, write a report in 100-125 words on how the ban is being ignored and what damage the indiscriminate use of plastic bags in causing to the environment. (Comptt. Delhi 2010)

Environment Unfriendly Polybags
By: Amarjeet, Staff Reporter
The National Herald

In the year 2002 the government had banned the production and use of plastic bags in our country. Not only are we using a huge number of polybags daily but we are also discarding them in our drains uncaring about the fact that they will block the flow of drain water. Polybags are also a threat to our environment. They cause pollution, kill wildlife and are responsible for using up the natural resources of the earth. They are one of the main factors that litter the landscape. If burnt, they will infuse the surrounding air with toxic fumes.

The main problem of plastic bags is that they are non-biodegradable. The decomposition of plastic takes around a thousand years therefore with the plastic rubbish produced each day it is likely that this problem will never be solved. While the government works out ways to lessen the impact of polybags on the environment each one of us too should shoulder some responsibility for this problem that ultimately harms us all.

Question 4

You are Ramesh/Rani, Sports Secretary, Government Senior Secondary School, Chandigarh. Last Monday an inter-school twenty-over cricket match was played on your school ground. Thus, write a report in 100-125 words on the match. (Comptt. All India 2010)

Inter-School Twenty
Over Cricket Match
Ramesh, Sports Secretary,

Govt. Senior Secondary School, Chandigarh 17th January, 20xx. Last Monday an inter-school twenty over cricket match played in our school grounds between Kendriya Vidyalaya, Sector-4 and Central School, Sector-37.

Kendriya Vidyalaya won the toss and chose to bat. They set a target of 130 runs in twenty overs for the opposition team who beat them in the last ball of the match by hitting a boundary which took their score to 131 runs. Central School had to make ten runs in the last two balls in order to win. Their star batsman ABC scored a six followed by a fantastic boundary to take his team to victory. It was a great match with a nail-biting finish and all the spectators present there thoroughly enjoyed watching it.

Question 5

A major bus mishap which left several people seriously injured took place at Nicholas Road, Nungambakkam, Chennai. Therefore, you must collect the information from the eyewitnesses and send a report in 100-125 words to ‘The Nungambakkam Times’. You are Vinod/Vinodhini, a reporter. (Delhi 2011)

Bus Mishap
Vinod, Staff Reporter

The Nungambakkam Times 14th February, 20xx: A major bus mishap took place at Nicholas Road in Nungambakkam, Chennai yesterday at about 10 a.m. It resulted in serious injuries to almost twelve of the twenty-five passengers who were on board the bus. Luckily though, there was no loss of life. An eyewitness accounts how the high speeding bus overturned when it took a sharp turn in an attempt to avert a collision with a truck that was coming in the wrong direction.

The authorities have arrested the truck driver for his negligence. The bus driver could not be taken into custody for overspeeding as he is admitted in hospital with grievous injuries. The state government has announced a compensation of? 25,000 for those seriously injured and ‘10,000 for those whose injurious are not very serious.

Question 6

You are Poorva/Partha, Cultural Secretary of your school, D.B. Senior Secondary School, Ambur. A week-long Music and Dance festival was organised by your school. Write a report in 100-125 words for your school magazine. Invent the details. (All India 2011)

Music And Dance Fiesta
Poorva, Cultural Secretary
D.B. Senior Secondary School, Ambur

26th August, 20xx: Our school organised a week-long Music and Dance festival, which commenced on the 18th of August and ended on the 26th of August, in which 15 schools of our town participated. It was a great music and dance extravaganza which saw a wide variety of Indian classical music and folklore and western music and dance forms. During this week-long festival, many competitions and programmes were organised in our school and these were graced by illustrious musicians and reputed dancers. On the concluding day of this festival, a two-hour-long programme displaying a unique fusion of classical and western dance and music was put up. This was a treat and delight for all music and dance lovers and was also the highlight of our festival.